To:
...................
*Proprietor/Chargee of Parcel No:.........................................
Notice of agenda to be discussed at the first annual general meeting to
be held on .........................
...................................... 20............. at
.....................
a.m./p.m. at ........................
AGENDA
(i) to decide whether to confirm, vary or extend insurances effected by
the management corporation;
(ii) to decide whether to confirm or vary any amounts determined as
contributions to the management fund;
*(iii) to determine the number of members of the council and to elect
the council;
(iv) to decide whether to amend, add to or repeal the by-laws in force
immediately before the holding of the meeting.
(v)
.............................................................
Dated this ........................ day of
...................................., 20............
...............................................
Original Proprietor
Please take note that—
1. On a show of hands or poll, votes may be cast either personally or
by proxy.
2. A proxy need not be a proprietor.
3. An instrument appointing a proxy in the prescribed form under the
hand of the person making the appointment or his attorney is enclosed with
this notice for its use, if applicable.
4. Each proprietor who is not a co-proprietor shall have one vote on a
show of hands, and on a poll shall have such number of vote as
corresponding with the number of share units attached to his parcel.
5. Except where a unanimous resolution is required, a proprietor shall
not be entitled to vote at this meeting unless all contribution to the
management fund of the corporation in respect of his parcel have been duly
paid.
6. Co-proprietors may vote by means of a jointly appointed proxy.
7. In the absence of a proxy, co-proprietors shall not be entitled to
vote on a show of hands except where a unanimous resolution is required.
8. One co-proprietor may demand a poll.
9. On a poll, each co-proprietor shall be entitled to such number of
the votes attaching to his parcel as is proportionate to his interest in
the parcel.
10. Where a parcel proprietor's interest is subject to a registered
charge, he shall not be entitled to vote unless it is otherwise agreed
between him and the chargee first entitled in priority.
11. The chargee first entitled in priority in respect of a registered
charge may either vote personally or by proxy unless a right to vote is
given to the parcel proprietor.
NOTE:
Item marked * is only applicable if there are more than three parcel
proprietors.
